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| Source:- Prestige Academy |
The event industry has grown potentially over the last few years and various events from corporate, social to personal takes place daily. But each event demands a newer version of the event manager. An event manager needs to redefine his skill set with every new event he takes up. Although with the advancement of technology in this industry and introduction of event management software has diminished the workload to a greater extent, but has not denied the fact that the qualities of an event manager are most important for the success of the event. As a successful event manager, you need to be flexible along with being organized.
Here are some tips to create a successful event with the triumph of your skills.
1. Be flexible
Every occasion is different and needs you to be flexible with the requirements. Every event requires a new strategy and approach to be a grand success. To list out the requirements of the event one needs to be learned from every event hosted. Since no event is fixed in way of execution, each one of them has some pros and cons which need to be learned and used further to get suggestions and improvements. Put what you’ve learned into action by making positive changes after each event. Review the feedback you receive from participants, staff, and volunteers to weed out inefficiencies in your event management style.
2. Innovation and creativity
A number of events have gone so large that every host wishes to have some uniqueness in his event so as to stand out in the market. Its the responsibility of an event manager to figure out the needs of the event and thus do the things Differently. To cherish your profile with successful and innovative events hosted, you must think out-of-the-box and prove that you could stand out every situation by your innovative skills. Social media greatly affects your creativity and thus keep in touch with innovators, influencers and thought-leaders on facebook, twitter, LinkedIn, etc. to keep in touch with the latest trends
3. Working with team
The ability to work with the team will greatly affect your ability to carry out an event smoothly. A popular saying states you to go with the team if you wish to go far. A great is impossible without a great team. When people with different mindsets and skills meet, they could help you plan and execute things more effectively and efficiently.
It's very important to have regular discussions with your team and to keep them updated with every event detail. Let ideas exchange and therefore plan the whole event as a big picture with your team so everyone has a clear mindset of what each other's duties are. Designate the task of the team along with the time frame to get a better understanding of the preparations.
4. Pay attention to planning
Planning is the stepping stone to the success of your event. Get each and every detail of the event from the host and start the planning as soon as possible. Plan as early as possible to get the benefits of early birds scheme of vendors. Even the smallest details matter, thus your multitasking abilities to plan everything plays an important role here. To plan the event, create a document having each and every detail of the event, the requirements and detailed description of everything you require.
As a whole, your team must be aware of everything as a big-picture through that document. Let every member of the team know their responsibilities as well as their teammate's responsibility.
5. Allocate responsibility zone
Event management is not a single-handed project, its a team success. So, get updated with the capabilities of your team and allocate them their work during the planning stage of the event. A multi-functional team is a golden asset and you must have the ability to get the best with your team. Every person in the team must be aware of his/her responsibility zone and should be responsible for that throughout the entire duration of the event.
6. Final check
A final check on the event preparation before 12 hrs of the event is most important. It helps you to correct everything you accidentally missed out. This leaves you enough time to make significant changes to the event program but gives staff and volunteers enough time to prepare beforehand. Make sure you have the checklist of all the work checked twice before the commencement of the event. Be sure you print out the complete itinerary of the program and each member of your team has a copy of that. Also, ensure that every member of your team is actively connected and is available in the event in case of an emergency.
7. Remain enthusiastic
You are the only role model for your team and thus your enthusiasm is a push for them. Ensure that your enthusiasm level is always high and you become a motivation for your team. Although this is an inherent quality of being passionate about the work and can't be transferred to everyone, indeed can be reflected. Your team is a reflection of what you do. Your level of passion and enthusiasm will be mirrored into them. Your outstanding leadership skills help guide your team towards the end goal and that is why your events are a roaring success. As an event planner, such qualities will always allow you to be more productive and successful.
8. Back-up plan
This is a very important aspect of your planning period which most of the planners miss. Having a plan-B is not only a great idea but also a healthy habit. It would help you to overcome unforeseen circumstances and get the event successfully done even if your planning fails at the last minute. Imagine if you have booked an open -space and it started raining on the event day. You must have the plan to shift the venue and everything. So, better be prepared to handle everything which you have not planned.
9. Learn every time
Everything in your life makes you learn something, given if you are attentive to it. Since each event is unique in itself and has a different level of obstacles along the way. With each event, you successfully plan your skills and ability to overcome obstacles to reach the next level. Put what you’ve learned into action by making positive changes after each event. A discussion session between you and your team about the event could help a lot to know about the capabilities and drawbacks.
This would definitely help you to be a better and experienced planner next time.
10. Take care of yourself
In the whole preparation to get the event successful, don't forget that you need to get recharged too. Well, you are not a robot and thus need proper sleep and rest. You must take time to take a break, get out of your desk to get some fresh air and get back to work then. Also, power naps are essential. Working without sleep can potentially harm your preparations and can make you look tired and dull throughout the event. All work and no play won't get you anywhere. Have a healthy lifestyle and get ready to shine out in the event.